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University policy 3342-5-19 was enacted in March 2014 to protect minors who participate in university-sponsored programs that occur on a ¾«¶«Ó°Òµ campus or an off-site location.

¾«¶«Ó°Òµnew policy requires background checks and training for all university personnel working with minors, including volunteers; minimum ratios of authorized adults to minors and reporting of suspected abuse.

Who the Policy Applies To

• Minors - anyone under the age of 18 participating in a university-sponsored program on a ¾«¶«Ó°Òµ campus who is not enrolled or accepted as a ¾«¶«Ó°Òµ student.
• University Personnel/Volunteers - ¾«¶«Ó°Òµ faculty, staff, student employees and volunteers who supervise, chaperone or otherwise oversee minors at a university-sponsored program or affiliated activities.
• Program Administrator - ¾«¶«Ó°Òµuniversity individual or contractor-approved individual responsible for implementing the program.

Programs and Activities

• Any university-sponsored day camp, overnight camp, or recruiting camp, as well as residential facilities providing housing for such camps.
• Any other university-sponsored program or activity involving minors that occurs on a ¾«¶«Ó°Òµ campus or an off-site location.
• Exclusions include:  programs otherwise open to the public-at-large such as campus tours, athletic or community events; and the ¾«¶«Ó°Òµ Child Development Center, which is subject to a separate set of federal and state standards.

Policy Violations

Any violations of this policy will be handled through the Student Conduct Code for university students; faculty, staff, and student employees are subject to disciplinary action up to and including termination.  Volunteers will be subject to loss of their volunteer status.

Questions should be directed to the Office of Compliance and Risk Management at 330-672-1944.

Resources

• University Policy 3342-5-19
• Information for Program Administrators
• Information for University Personnel/Volunteers
• Training