Reorganizations and Name Changes

If your unit is ready to proceed restructuring, please get familiar with this checklist.

精东影业steps below are comprehensive, however, depending on what is changing, not every step or element is relevant. Additionally, please keep in mind that these steps don鈥檛 necessarily need to occur sequentially. Some can be done at the same time.

Step 1: Consultation

GENERAL CONSULTATION 鈥� Contact Betsy McCafferty (emccaff6@kent.edu) and/or Donna Sansonetti (dsansone@kent.edu); through the consultation process, the processes/units in PCB that need to be included will be determined. Completion of these steps may take a maximum of 6 months.
POTENTIAL JOB ELIMINATION(S) AND/OR DOWNGRADE(S) OF A POSITION 鈥� Contact Employee Relations at 330-672-4636. Due to the sensitivity of the information, do not email details.
CHANGES TO JOB DESCRIPTIONS/CREATING NEW JOB DESCRIPTIONS 鈥� Contact Compensation at compensation@kent.edu. Revised or new job descriptions can be submitted at
UNCLASSIFIED PROMOTIONS AND PAY INCREASE REQUESTS 鈥� Complete the Salary Offer Worksheet (SOW) and return to Compensation.
POSTING OF NEW POSITIONS - Contact Talent at employment@kent.edu.
Some of these actions may require Presidential Approval, using the exception approval form (PDF), as well as Strategic Hiring Committee review/approval.

Step 2: Budget/Finance and Banner

DEPARTMENT/COLLEGE/ DIVISION NAME CHANGE 鈥� Contact the Controller鈥檚 Office at 330-672-2392 or tslusser@kent.edu.
CREATION OF A NEW DEPARTMENT/COLLEGE/DIVISION - Contact the Controller鈥檚 Office at 330-672-2392 or tslusser@kent.edu.
DEPARTMENT MOVEMENT FROM ONE COLLEGE/DIVISION TO ANOTHER - Contact the Controller鈥檚 Office at 330-672-2392 or tslusser@kent.edu.
COLLEGE NAME CHANGES FOR ACADEMIC UNITS ONLY 鈥� submission and approval of a proposal through the Curriculum Information Management (CIM) software. Note that final approval is by the Board of Trustees and approval can take four to six months from the submission date. Contact Curriculum Services regarding questions at 330-672-1628 or curriculum@kent.edu.
CHANGE TO ACCOUNT(S) IN WHICH LABOR DOLLARS ARE CHARGED FOR SALARY AND WAGES PAID TO EMPLOYEE(S) - Contact the Controller鈥檚 Office at 330-672-2392 or tslusser@kent.edu with questions. Complete the . Note that the Salary Redistribution Workflow is used to correct past labor changes. Future changes require assistance from HR Records or Academic Personnel.
NEW BASE FUNDING OR TRANSFER OF BUDGET - Contact the Budget Office if there are any shifts in budget associated with the reorganization or if 精东影业 executive leadership has agreed to new base funding.
REQUEST FOR/QUESTIONS REGARDING POSITION NUMBER(S) 鈥� Contact the Budget Office and include information such as the position numbers, organizations, and indices.

Step 3: Workflows

Changes in unit hierarchy structure (such as a department's movement from one college and/or division to another) require notification for a variety of workflows as listed below. 精东影业information will be used to update the routing of the workflows.

POSITION REQUEST AUTHORIZATION (PRA) 鈥� Form is used to initiate the hiring process for the job to be posted or for a request for waiver of posting. Contact Talent at employment@kent.edu to update the routing of the workflow.
EMPLOYEE TRANSACTION WORKFLOW (ETW) 鈥� Form is used to initiate a variety of transactions for existing employees. Provide a new organizational chart to HR Records at hr-records@kent.edu.
TUITION FEE WAIVER 鈥� Form is used is used for the employee, spouse, domestic partner, and/or eligible dependents to request a waiver of specific fees related to tuition. Contact Benefits at benefits@kent.edu.
CHROME RIVER 鈥� Form is used to request and approve travel and expense management. Contact Accounts Payable at apcustomerservice@kent.edu.

Step 4: Systems Access

Pageup System is used for performance management for all staff (classified and unclassified). No actions are required; if there is an issue then contact Talent at employment@kent.edu.
DEPARTMENT SYSTEM ACCESS 鈥� When requesting access to Information Technology Systems you may need to request the approval of your Department Security Administrator. Additionally, if you require assistance with an access form, please reach out to your Department Security Administrator for help. .
BANNER SECURITY ACCESS 鈥� .
FLASHLINE LEAVE REPORTING FOR EMPLOYEES PAID SEMI-MONTHLY 鈥� Send HR Records an organizational chart at hr-records@kent.edu.
TIMECLOCK PLUS FOR EMPLOYEES PAID HOURLY/BIWEEKLY AND THEIR SUPERVISORS 鈥� Contact CampusWorks at campusworks@kent.edu for student employees. For hourly non-student employees, contact HR Records at hr-records@kent.edu to be sure that the changes are reflected in Banner.

Step 5: Digital Content

TELEPHONE DIRECTORY - Update the department鈥檚 Unofficial directory listings if applicable by contacting Lin Danes at ldanes@kent.edu.
ORGANIZATIONAL CHART
- Organizational charts hosted by the Office of the President鈥檚 website - update the organizational chart on the web by contacting Lin Danes or Emily Vincent who will coordinate with PCB.
- Unit organization charts hosted on your unit website 鈥� update the organizational chart on the web by contacting the person responsible for in your unit for the website.
WEBSITE NAME CHANGE - Submit a website name change request. This request updates:
- Your website address/URL and add the necessary redirects.
- 精东影业A-Z Index in the site-wide search.
- 精东影业university鈥檚 main colleges and schools page, if your site is an academic one.
- Other site references.
- 精东影业campus map listing.
- Coordinate the name changes with respective teams in charge of:
  - 精东影业social media directory
  - Calendar event form
  - University directory
  - University catalog
- Provide your identified departmental contact with a Siteimprove report so that they can make the necessary updates to those pages in your site that have been impacted by the name change.
NEW DEPARTMENT LOGO 鈥� Request a new logo from UCM.
SOCIAL MEDIA HANDLES - Update social media handles if applicable.
LISTSERVS 鈥� Update names of listservs.

Please contact the Associate Vice Presidents for People, Culture and Belonging (emccaff6@kent.edu and/or dsansone@kent.edu) to obtain guidance about all the steps that are necessary.

精东影业

Reorganizations and Name Changes

Street Address

Mailing Address

Contact Us